Effective meetings are paramount to smooth club and organisation operations. The information gathered during a meeting plays a crucial role in directing your volunteers to achieve your clubs’ goals. On the contrary, poorly organised meetings lead to no result and can cost your club a lot of money!
So, what are the common problems with club meetings?
Meetings can help in a club’s growth, but only if they are well-planned. An unplanned meeting usually lacks an agenda and purpose, which results in no clear outcomes. The tasks assigned to volunteers are often forgotten and never followed-up. This prevents clubs from having clear goals and can prevent your growth.
The need for a clear agenda cannot be overlooked
A clear agenda forges the path for efficient meetings. Knowing the purpose of a meeting helps all of the committee members and volunteers to be on the same page and understand their responsibilities.
It can be intimidating and time-consuming to manually create and distribute meeting agendas; however, meetingTRAC can simplify the process. meetingTRAC simplifies scheduling of meetings and provides customised agenda templates to facilitate the creation of agendas. Once created, these agendas can be electronically and automatically distributed among all committee members and volunteers in real time, ahead of a meeting to ensure everyone is prepared.
Keep track of assigned tasks
During a meeting, various tasks that need to be performed will likely arise throughout, especially during the brainstorming sections. It can be challenging for a single volunteer to take note of all important points, share them with attendees, and then follow up. Even if these tasks are divided among different volunteers, the chances of mismanagement always exist.
meetingTRAC can help organisations record minutes and share them automatically with the volunteers after the meeting. The action items can be linked to an organisation’s goals and projects as required, so the volunteers can quickly explain why an action item is important.
Integrate meetingTRAC into your organisation
meetingTRAC can help organisations save the cost and time spent on unproductive meetings. Integrating the right meeting management software into your organisation can help you:
• Stay on target and make your meetings more efficient
• Efficiently prepare for meetings and save your time
• Leverage simple follow-up and ensure that the action items actually get done
meetingTRAC as your reliable meeting management software
meetingTRAC is smart and easy meeting management software designed for clubs and organisations of all types and sizes. Integrated with complete meeting management tools, it enables easy scheduling of meetings and allows seamless creation and distribution of agendas and minutes among attendees in real time.
meetingTRAC meeting agenda and minutes software is easy to integrate into any organisation, can run on any computer or mobile device and does not require any software download.
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