How to Lead Productive Meetings For Your Club

by admin9 | Jul 11, 2022 | Meeting management software

Effective meetings are paramount to smooth club and organisation operations. The information gathered during a meeting plays a crucial role in directing your volunteers to achieve your clubs’ goals. On the contrary, poorly organised meetings lead to no result and can cost your club a lot of money!

So, what are the common problems with club meetings?

Meetings can help in a club’s growth, but only if they are well-planned. An unplanned meeting usually lacks an agenda and purpose, which results in no clear outcomes. The tasks assigned to volunteers are often forgotten and never followed-up. This prevents clubs from having clear goals and can prevent your growth.

The need for a clear agenda cannot be overlooked

A clear agenda forges the path for efficient meetings. Knowing the purpose of a meeting helps all of the committee members and volunteers to be on the same page and understand their responsibilities.

It can be intimidating and time-consuming to manually create and distribute meeting agendas; however, meetingTRAC can simplify the process. meetingTRAC simplifies scheduling of meetings and provides customised agenda templates to facilitate the creation of agendas. Once created, these agendas can be electronically and automatically distributed among all committee members and volunteers in real time, ahead of a meeting to ensure everyone is prepared.

Keep track of assigned tasks

During a meeting, various tasks that need to be performed will likely arise throughout, especially during the brainstorming sections. It can be challenging for a single volunteer to take note of all important points, share them with attendees, and then follow up. Even if these tasks are divided among different volunteers, the chances of mismanagement always exist.
meetingTRAC can help organisations record minutes and share them automatically with the volunteers after the meeting. The action items can be linked to an organisation’s goals and projects as required, so the volunteers can quickly explain why an action item is important.

Integrate meetingTRAC into your organisation

meetingTRAC can help organisations save the cost and time spent on unproductive meetings. Integrating the right meeting management software into your organisation can help you:

• Stay on target and make your meetings more efficient
• Efficiently prepare for meetings and save your time
• Leverage simple follow-up and ensure that the action items actually get done

meetingTRAC as your reliable meeting management software

meetingTRAC is smart and easy meeting management software designed for clubs and organisations of all types and sizes. Integrated with complete meeting management tools, it enables easy scheduling of meetings and allows seamless creation and distribution of agendas and minutes among attendees in real time.

meetingTRAC meeting agenda and minutes software is easy to integrate into any organisation, can run on any computer or mobile device and does not require any software download.

Sign up today!

Hold Meetings Like a Pro with These Club Meeting Tips

by admin9 | Mar 24, 2022 | Meeting management software

Does your club hold unnecessary meetings? Don’t hold enough meetings? Or you don’t know what to do after your club meeting?

Meetings are a great way to communicate with your committee members and volunteers to highlight the important tasks ahead. However, your volunteers’ time is valuable and you want to make the most of the time you have to achieve high productivity for your club and its members.

Here are a few tips that can help you drive efficient club meetings.

Step 1: Decide whether you need a meeting

Ask yourself, can this meeting be replaced with an email? If yes, there is no need to hold a meeting and waste the productive time of your volunteers. However, if a meeting is necessary, make sure it is worth your volunteers time and come prepared!

Step 2: Be picky

It can be daunting for some to speak to a large audience, and can sometimes lead to a decrease in participation. However, with less participants, everyone gets a chance to speak and contribute, allowing for more ideas to flow, leading to more productivity for your club. You can use meetingTRAC to invite your employees to the meeting with a few simple clicks.

Step 3: Have a clear agenda

This is what we mean by come prepared! The key to running an efficient meeting is to ensure that everyone knows why they have gathered and what they want to accomplish. You can achieve this with meetingTRAC that has easy-to-populate agenda templates and send via email to attendees of the meeting ahead of time so that they can come prepared.

Step 4: Stay on course

When your agenda includes everything you need to be discussed, make sure to mention the people responsible to lead each agenda item. This will provide clarity on what needs to be accomplished during the meeting and by whom, and will limit interruptions by other attendees.

Step 5: Ensure equal participation

Clubs are made up of many different volunteers, with different personalities, culture, background, etc, etc… Have open communication with your attendees to participate and share their thoughts, this promotes a flow of ideas that will benefit your club.

And finally… Step 6: Record your minutes

Imagine you have the perfect meeting and you want to recap on the points made… but no minutes were taken! Meeting minutes are crucial for an efficient meeting since they provide an overview of takeaways, action items, and people responsible for those action items. Recording meeting minutes manually can be time-consuming and intimidating for your volunteers; however, meetingTRAC has customisable minute templates and easy to follow prompts to make your meetings as productive as you.

meetingTRAC for Efficient Meeting Management
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in real time.
meetingTRAC lightens the load on Australian club volunteers by saving time, reducing stress, and empowering Australian clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running, and reporting on meetings.
meetingTRAC meeting minutes software is easy to integrate into any club, can run on any computer or mobile device, and does not require any software download.
Sign up to explore how meetingTRAC can help you run efficient meetings while saving your valuable time and money. Or contact us today to chat with one of our friendly staff.

Why you need a meeting management program for your club

by admin9 | Mar 14, 2022 | Meeting management software

Studies show more than one-third of meetings are unplanned and unproductive, thereby resulting in little or no return on the investment of time for businesses.

To run efficient meetings, it is important to have:

–> A well-defined meeting agenda
–> Someone taking care of the minutes of the meeting, follow-up action items, and key decisions taken in the meeting
–> Have tools in place to save your volunteers time before, during and after your meetings

Many clubs often miss out on these aspects and end up with lack luster meetings.

meetingTRAC is the integrated meeting management tool that can help Australian clubs to run efficient meetings. It helps simplify the scheduling of meetings, allows for instant email actions to your volunteers so they get completed on time, which saves time and improves accountability, and you are able to share real-time information with the attendees.

Agenda

Do you have trouble keeping up with the minutes during your club meetings?
A lot of clubs do not have meeting agendas, or fail to send the agenda to allow for optimal preparation. Ideally, the attendees should have the meeting agenda beforehand so that they can review the details and prepare themselves for the meeting.

To save you and your club time during your meetings, meetingTRAC has:
–> Automated distribution of agenda and minutes
-> Template agendas, with correct club agenda wording
–> Easy to customise agendas to suit your clubs specific meetings
–> Accurate meeting minute obligations, allowing you to attach previous minutes and relevant files, as well as checking the quorum and seconding motions

Do you think your club could have more efficient, time-saving meetings?

meetingTRAC can help you ensure that your meetings are:
–> Target-based, making your meetings more efficient and productive
–> Easier to prepare and manage, saving you time and money
–> Easy to follow-up your volunteers so that the action items are achieved, resulting in a more productive club.

meetingTRAC as your meeting management software

meetingTRAC is smart and easy meeting management software designed for Australian clubs and organisations. It enables efficient scheduling of meetings, and simplifies the preparation and distribution of agenda and minutes electronically in real time. meetingTRAC lightens the load on organisations, clubs, and community group volunteers by saving time, alleviating stress, and enabling them to get on with what really matters, to make your club the best it can be.
Sign up to explore how meetingTRAC can help you run efficient meetings while saving your valuable time and money. Or contact us today to chat with one of our friendly staff.