Every day, various important meetings take place in your organisation. Decisions made in these meetings involve considerable time and money and contribute to growth (and yes, growth is just as important in business as it is in not-for-profit organisations). With potentially crucial issues at stake in meetings, it is no wonder that meeting minutes are vital.
Meeting minutes serve as a record of what was discussed in a meeting, what actions need to be taken, who are the people responsible for those actions and when.
Unfortunately, some organisations overlook the need for taking meeting minutes and end up facing problems recalling what was discussed in their meetings. This can prevent organisations from making the right decisions in the future. One of the reasons why businesses neglect to take good minutes is the time and effort required in the process. Taking meeting minutes manually can be time-consuming and laborious. However, the right meeting agenda and minutes software automates the process. Thus, businesses can leverage the software and ensure that they do not overlook the need for recording meeting minutes just because it can be intimidating.
Benefits of taking meeting minutes
Businesses and organisations can enjoy the following benefits of recording meeting minutes:
1. Better follow-up
As an executive, you have to handle a lot of things – managing your team, deadlines, gauging the progress of the project, decisions made and more. Well-recorded meeting minutes help you with easy follow-up. In addition, you can review certain elements of a meeting – like the decisions taken – and assign a more detailed task to your team members.
2. Reference for those who were absent
It is likely that one or more people will be absent from a meeting. These individuals may have a crucial role to play in achieving the goals set in the meeting. Well-taken meeting minutes serve as a reference point to those who did not attend the meeting. Minutes provide complete information – such as what was discussed in the meeting, what was the action plan, what was the role of a specific individual and what was the deadline. Businesses can leverage meeting agenda and minutes software to take meeting minutes and share them with everyone in real time.
3. A contract between team members
The documented meeting minutes can be used as a contract between team members. For example, when you include dates in a project, recording the consent of the teams solidifies that decision. This prevents conflicts between team members and helps everyone to be on the same page.
meetingTRAC for Efficient Meeting Management
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in real time.
meetingTRAC lightens the load on clubs, businesses, volunteers and community groups by saving time, reducing stress and empowering clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running and reporting on meetings.
meetingTRAC minutes and meeting agenda management software is easy to integrate into any organisation, can run on any computer or mobile device and does not require any software download.
Sign up for a 7-day free trial to explore how meetingTRAC can help you drive efficient meetings.