Privacy Policy

This privacy policy informs you of our policies regarding the collection, use, and disclosure of your personal data when you use meetingTRAC’s services. We use your data to improve our services. By using our service, you agree to the collection and use of information under this policy. This privacy policy applies to the website and all products and services offered by meetingTRAC.

Data Collection and Use

Types of Data Collected

Personally identifiable information

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:
  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Cookies and Usage Data

Usage Data

We may also collect information on how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking & Cookies Data

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. We use beacons, tags, and scripts to collect and track information and to analyse and improve our services.

You can instruct your browser to refuse all the cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Cookies we use:

  • Session Cookies: to operate our service
  • Preference Cookies:  to remember your preferences and various settings
  • Security Cookies: to fortify the security of our website

Use of Data

meetingTRAC uses the collected data for various purposes:
  • To enhance our Service
  • To notify you about changes to our Service
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To provide customer care and support
  • To provide analysis or valuable information so that we can improve the Service
  • To monitor the usage of the Service
  • To detect, prevent and address technical issues

Transfer of Data

meetingTRAC uses the collected data for various purposes: Your information, including Personal Data, may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside of Australia and choose to provide information to us, please note that we transfer the data, including Personal Data, to Australia and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

meetingTRAC will take all steps reasonably necessary to ensure that your data is treated securely and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place, including the security of your data and other personal information.

Disclosure of Data

Legal Requirements meetingTRAC may disclose your Personal Data in the good faith belief that such action is necessary to:
  • Comply with a legal obligation
  • Protect and defend the rights or property of meetingTRAC
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of users of the Service or the public
  • Protect against legal liability

Security of Data

The security of your data is important to us, but no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Data collection via Email

We adhere to the stringent laws that govern the ability to collect and process data like email addresses, particularly if we are using it to contact the email address owners. The data that we collect regarding emails is:
  • Email addresses (and other data like names, date of birth, location) at sign-up
  • Data collection from inside the email (missing data from sign-up)
  • Digital behaviour tracking (in emails, across our website, and on the internet)
You can unsubscribe and withdraw the consent anytime you want. We don’t use your email information once you’ve unsubscribed.

Data collection via social media channels

We analyse how our advertising campaigns perform and affect user’s behaviour on our Facebook Channel, and also when they land on our website. We use Facebook Pixel for the analysis and adhere to its privacy policies.


Global payment partner – Braintree, is the payment gateway integrated into our website. You can go through to the privacy policy of Braintree here:

Service Providers

We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf. These third parties will have access to your Personal Data only to perform these tasks on our behalf, and are obligated not to disclose or use it for any other purpose.

Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our Service, before the change becomes effective and update the "effective date" at the top of this Privacy Policy. You are advised to review the Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective from the date they are posted on this page.

Contact Us

If you have any questions about meetingTRAC’s Privacy Policy, please contact us:
  • By email: