There are many parts to conducting a meeting–scheduling, setting and sharing the agenda, discussing action items, taking and distributing minutes, and following up on the decisions made during the meeting. Achieving all of this manually can be laborious and time-consuming. This is why businesses are switching to meeting tracking software for meeting management.
Meeting tracking software automates, expedites, and streamlines the meeting management process. It offers the following benefits to users.
1. Keep everyone on the same page
A centralised, online meeting management system can help clubs and businesses to eliminate manual handling of tasks related to meeting management. Meeting software creates and distributes meeting agendas and minutes, manages meeting files, and more.
All team members can use meeting tracking software to quickly gain access to a centralized repository of meeting agendas, minutes and documents. Furthermore, the system can notify team members of meeting agendas and minutes, which means no more excuses for incomplete action items!
2. Round-the-clock access to information
Some clubs and businesses still prefer to use notepads and whiteboards. A major drawback of this is inaccessibility of these files to all team members.
The best meeting management software can enable team members to access important meeting files anytime, from anywhere. Simply upload a photo of your notes on notepads and whiteboards, as well as other digital documents, to meeting management software and nothing will be lost again.
3. Automated documentation
Creating meeting agendas and minutes manually requires significant time and effort.
By using centralised meeting tracking software, team members can quickly create accurate documents that can be shared with others electronically, in real time.
4. Better productivity
The effort and laborious processes involved in managing meetings manually results in high utilization of people’s time. Switching from labor-intensive work to the best meeting management software can save considerable time, enabling team members to focus on what really matters.
And, when it comes to business, time equals money. If you save four hours a week by switching to meeting management software, this will add half of a working day that can be devoted to core operations.
5. Easy integration
Integrating meeting management software into a business is easy and quick. With software like meetingTRAC, you need not download or install any software. meetingTRAC can be easily integrated into organisations of any type or size, without the need to invest a large amount of money. Additionally, its user-friendly interface makes it easy to use for even the non-tech-savvy.
meetingTRAC for Efficient Meeting Minutes Recording
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in real-time.
meetingTRAC lightens the load on clubs, businesses, volunteers and community groups by saving time, reducing stress, and empowering clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running, and reporting on meetings.
meetingTRAC meeting tracking software is easy to integrate into any organisation, can run on any computer or mobile device, and does not require any software download.
Sign up for a 7-day free trial to explore how meetingTRAC can help you drive efficient meetings.