Businesses often get stuck in bad meetings – the ones that lack an agenda, a person to lead, and a schedule. Some people present ideas, while others shoot them down. These meetings wrap up without any results and the participants do not reach any decisions. Businesses end up losing the time and money spent on conducting bad meetings.
However, there is a solution to inefficient meetings. Businesses can integrate meeting management software into their operations and follow the following rules to running efficient meetings.
• Ask for input a day ahead
Ask meeting participants what is on their mind at least a day ahead. This encourages team members to prepare for meetings and provides advance notice of what issues might be prevalent in the departments and teams.
Distinguish between the issues that can be handled by a smaller group and those that require the attention of everyone present in the meeting.
• Set an agenda
A meeting agenda may look like an obvious requirement but is often overlooked. Many meetings start without a clear purpose. All participants in a meeting should know why they have gathered and what they want to accomplish. The agenda provides a direction to the conversion, which means that a well-designed agenda can bring the meeting on track if the discussion moves in a different direction.
Creating an agenda manually can be time-consuming and intimidating. Meeting management software can not only automate and streamline the creation of a meeting agenda but also enable automatic distribution of the agenda to participants.
• Start and end on time
It is really frustrating to be left waiting for the person in charge of a meeting to show up and drive the meeting. The time wasted in waiting could be otherwise invested on other important tasks that contribute to business growth.
It is important that meetings start and end on time. A definite time helps ensure that everything listed on the agenda is achieved and that attendees can get back to their work on time. It is advisable to keep the meeting short and meaningful since lengthy meetings often turn into boring discussions without leading to any decisions.
Make sure to take meeting minutes and share them with everyone soon after the meeting. Meeting minutes recording software can help in efficient recording and distribution of meeting minutes.
Running an efficient meeting saves time and money, and results in meaningful decisions that fuel business growth.
meetingTRAC for Efficient Meeting Management
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in real time. meetingTRAC lightens the load on businesses, clubs, and community group volunteers by saving time, reducing stress, and empowering clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running, and reporting on meetings.
meetingTRAC is easy to integrate into any organisation, can run on any computer or mobile device, and does not require any software download.
Sign up for a 7-day free trial to explore how meetingTRAC can help you drive efficient meetings.