According to a CBS News report, professionals lose 31 hours per month, on average, to unproductive meetings. This is more than four workdays every month! If you take into account the salaries of the people sitting through unproductive meetings, the cost to a business can be astronomical.
Unproductive meetings are a result of a lack of planning and preparation of meetings. To enhance the effectiveness of meetings, organisations are switching to meeting tracking software. By enabling proper preparation for meetings and streamlining the creation and distribution of meeting agendas and minutes, meeting tracking software is improving the way businesses run meetings.
The three stages of meeting tracking software
Meeting management and tracking involves coordinating the various components of conducting an effective meeting. Meetings can be broken down into three stages – before the meeting, during the meeting, and after the meeting.
Meeting tracking software helps drive efficient meetings by assisting with the following points during each of these stages:
Stage 1: Before the meeting
As the first stage, meeting tracking software builds the foundationfor the meeting. It is important to provide attendees with clarity on the purpose of the meeting and their roles so they can come prepared for the meeting. An ideal way to inform the participants is through a meeting agenda.
The agenda includes all of the necessary details about the meeting, including the purpose of the meeting, the participants, roles of participants, action items to be discussed, decisions to be made, time and place of the meeting, and more. Distributing the agenda among participants ahead of the meeting can help them to properly prepare for the meeting.
It can be intimidating and time-consuming to create and distribute a meeting agenda, but meeting tracking software like meetingTRAC, can automate and streamline the entire process.
Stage 2: During the meeting
At this stage, the meeting tracking software helps the meeting run smoothly. The agenda ensures that the desired action items are discussed by the right attendees. This prevents the meeting from losing its track and helps fulfill its objective.
In addition, this stage involves decision-making and taking meeting minutes that can be shared with the attendees after the meeting so that everyone is aware of theirgoals, actionsand responsibilities.
Complete meeting tracker software like meetingTRAC enables easy recording and distribution of meeting minutes electronically, in real time.
Stage 3: After the meeting
After the meeting, the meeting tracking software helps gauge the progress of the goals that were to be achieved. The minutes recorded during the meeting should have all the information needed to guide this process. In addition, the software facilitates task follow-up and helps ensure that team members are working towards accomplishing their tasks.
meetingTRAC for Efficient Meeting Management
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in real-time.
meetingTRAC lightens the load on businesses, clubs, and community group volunteers by saving time, reducing stress, and empowering clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running, and reporting on meetings.
meetingTRAC meeting tracking software is easy to integrate into any organisation, can run on any computer or mobile device, and does not require any software download.
Sign up for a 7-day free trial to explore how meetingTRAC can help you drive efficient meetings.