Meetings are crucial for clubs and organisations. They help drive decisions that fuel business growth.
Even in today’s digital era, many organisations follow a manual practice of meeting management. This requires significant time, money and effort. Instead, many organisations have shifted to meeting management software.
Meeting management software is equipped with tools that automate and streamline meeting management tasks – such as scheduling meetings, creating and distributing meeting agendas and minutes, and following up on meetings and action items. Meeting management software saves time, money and effort in preparing, conducting and reporting on meetings.
Here are some signs that you need meeting management software:
1. Limited time and resources
Your people and your time are resources that are limited. It is important to ensure that the right resources are allocated to the right tasks. With a manual meeting management process, so much time is taken upcarrying out meeting management tasks manually. This prevents your people from focusing on other important tasks that matter the most.
Meeting management software automates and streamlines the meeting management process, leaving team members with sufficient time to concentrate on important, productive tasks that contribute to business growth.
2. Manual creation and distribution of agendas
Agendas are crucial since they give direction to meetings. Team members who follow manual meeting management processes waste most of their time in preparing and distributing agendas.
Meeting agenda management software allows automatic creation and distribution of meeting agendas. Complete meeting management software like meetingTRAC provides custom agenda templates that can be quickly populated and shared with team members electronically in real time.
3. Manual recording of meeting minutes
Meeting minutes are a great wayto track the progress of the decisions made during a meeting. Meeting minutes provide clarity on who is accountable for the jobs and action items assigned during the meeting. Recording meeting minutes in detail requires significant time and effort.
Meeting management software like meetingTRAC provides easy-to-populate minutes templates that facilitate the recording of minutes. These templates can be instantly shared with attendees. This saves time and frees people up to spend time actually accomplishing business results, not merely spending more time on paperwork.
4. Manual filing
Businesses often need to refer to older meeting files, either to make decisions or check what was decided in the past. With paper-based files, it can be challenging and time-consuming to sort files. Adding to this problem is the inability to access meeting files when team members are outside of the office.
meetingTRAC meeting management software provides centralised access to meeting files that can be accessed anytime, from anywhere across the globe.
meetingTRAC for Efficient Meeting Management
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in realtime.
meetingTRAC lightens the load on clubs, businesses, volunteers and community groups by saving time, reducing stress, and empowering clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running and reporting on meetings.
meetingTRAC meeting management software is easy to integrate into any organisation, can run on any computer or mobile device and does not require any software download.
Sign up for a 7-day free trial to explore how meetingTRAC can help you drive efficient meetings.