Taking minutes during a meeting is probably the last thing volunteers or employees want to do. This is because taking meeting minutes is monotonous and time-consuming, especially when done manually. This is when meeting minutes recording software makes an ideal choice. Meeting minutes recording software automates, expedites, and streamlines the process of creating and distributing meeting minutes.
Although often ignored, meeting minutes are one of the most valuable things written during a meeting. They provide a clear picture of the meeting – the takeaways, the decisions made, the action items, the people responsible for those action items, and more.
The following are four important reasons why meeting minutes are important:
1. Avoid Repetition
You had a productive meeting and all of the participants left with a plan in mind, completely aware of their responsibilities to achieve the goal set during the meeting. However, nobody took the minutes and the next meeting isn’t for another month. A month later, it is likely that you find yourself discussing the same points and plans, just because none of you took minutes of the previous meeting.
You can avoid this situation by recording meeting minutes and sharing them with your team so that everyone stays on the same page. Meeting minutes recording software can facilitate the process of recording minutes and distributing them among your staff in real-time.
2. Keep Track of a Project
In addition to providing stakeholders with a brief about what they have to do ahead of the next meeting, minutes providea tangible and easy-to-follow project timeline. This helps ensure that stakeholders and others who could not attend the meeting are up-to-date with the project. Meeting minutes serve as a go-to source for tracking the progress of a project.
3. Keep the Team Moving
Meeting minutes, when taken efficiently, work as a driving force to the team and management. They provide clarity on every aspect related to a meeting – such as the decisions that were made, who made these decisions, why they were made and under what circumstances. This eliminates any kind of ambiguity among the team. While it can be challenging to record meeting minutes manually, meeting minutes recording software can help in easy and efficient recording of meeting minutes.
4. State ownership
Well-taken minutes serve as a great review document. They can be used to gain insight into everyone’s duties and accountability. Complete meeting minutes recording software enables you to record the action items and details of people responsible for them.
meetingTRAC for Efficient Meeting Management
meetingTRAC is smart and easy meeting management software that automates scheduling and agenda templates, allowing minutes and actions to be recorded and distributed electronically in real time.
meetingTRAC lightens the load on businesses, clubs, and community group volunteers by saving time, reducing stress, and empowering clubs and organisations to get on with what really matters. In addition, meetingTRAC helps save money in preparing, running, and reporting on meetings.
meetingTRAC meeting minutes recording software is easy to integrate into any organisation, can run on any computer or mobile device, and does not require any software download.
Sign up for a 7-day free trial to explore how meetingTRAC can help you drive efficient meetings.